MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROUNDUP HELD ON
JUNE 15 2021 AT 7:00 p.m.
CITY COUNCIL CHAMBERS AND GOTO MEETING. The meeting was called to order by Mayor Jones. Clerk/Treasurer Lanter conducted roll call with council members, Long, Liggett, Erickson, Vivirito, Toombs and Fisher present. Also, present were Assistant Clerk Mann, Director Sibley, attorneys Lundvall and Brooks, and Compliance Officer Hoiland. Absent was Carlson.
Moved by Long seconded by Toombs to approve the minutes of the June 1, 2021. All in favor. Motion carried.
Moved by Liggett, seconded by Griffith to approve the agenda. All in favor. Motion carried.
Public Comment – George Griemsman the owner of the new Liquor Store would like the city to put up 20-minute parking signs during business hours in front of his building. The Codes & Ordinance committee will discuss this along with contacting the Montana department of transportation as Main Street is a state highway.
Eric Eliasson with the Roundup Market on Main informed the council they have 7 events planned July7-September 29 at the end of Main Street. It will be every other Wednesday and would like the road closed from 4-8 pm. Eric asked about power and garbage cans. They city can provide both. He asked if the council will give a variance to allow alcohol outside during the event. The council agreed to give it a trial basis.
Jolene and Bob Pryor of 620 4th Street West are asking for a fence variance. They would like to put up a 6ft fence around their property. Because of the way the house sits on the property it would require the councils to give a variance. The Codes & Ordinance committee will look at the property and meet July 6 @ 6:00pm.
MOVED BY GRIFFITH SECONDED BY TOOMBS TO TABLE THE FIRST READING OF ORDINANCE #475 ON CURB, GUTTERS AND STREETS. Further discussion on this topic will follow. There were some questions on who is to be financially responsible for the paving of the streets, and other improvements. There needs to be more clarity in the Ordinance.
Mayor Jones: Received a draft of the pre-disaster mitigation plan.
She will be on vacation for the July 20th council meeting and asked if Toombs will be available to conduct the meeting. Toombs should be available.
The Playground equipment will be delivered mid-July.
Attorney Brooks: Will work on the resolution on the rest-area maintenance. He will research what Billings has done concerning the curb, gutter and streets.
Compliance Officer Bruce Hoiland: Issued 6 permits. Sent out letters for properties to be mowed. 4 properties were mowed by the city. He would like the council the review the floodplain ordinance where it allows RV’s. Right now, there are 3 abandoned RVs in the floodplain, and no one will take them.
He would like Vanessa to check on a flood permit for a property that has some renovations being done by the old grain elevators.
Report out from Council Committee Meetings:
• ARP American Rescue Plan Funds Discussion:
The Council discussed the phase 6 of the water project. After a conference call with RD Rural Development, the council was informed the program does not have enough funds for our loan and we were encouraged to apply for the bucket C competitive ARPA funds to replace the RD loan. The council was informed this would be a 90% grant funding strategy for phase 6. Going this route will likely push construction of the project into next spring.
The council agreed to put the RD loan on hold and apply for bucket C competitive ARPA funds for phase 6. If the ARPA funds for any reason do not come through the council will go back to RD for funding. The whole council was in favor of moving forward with this funding strategy.
Vivirito attended an LEPC meeting. They are thinking of doing a possible active shooter scenario and would like the city to participate.
Handicap access to the stage was discussed. Director Sibly would like to see a concrete pad in front of the stage for wheelchairs, and around the back for the busses. It’s possible to put in an application for AARP. The city clerk will set up a donation account at 1st security bank.
Additions to the capital improvement plan were discussed. There will be some additions to the parks department and the Veterans Memorial. Additions will be sent to Great West to update our plan.
Water Authority- Met with great news, funding was awarded for phase 1 which gets the new water to Harlowton. This is a 14-million-dollar funding package. Bids will go out the end of October. Roundup is phase 2 of the project.
Clerk/Treasurer Lanter- Mailed Treasurer’s Report. Reported on the cash balance of the capital improvement fund and using the funds for the new rest area project to match the LWCF grant. The office will be getting a new phone system and an air conditioner as both are outdated and no one can maintenance them.
MOVED BY TOOMBS SECONDED BY GRIFFITH TO APPROVE THE RESOLUTION #1142 A RESOLUTION REQUESTING DISTRIBUTION OF BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS IN THE AMOUNT $57,061.40 WITH MATCHING FUNDS OF $2,853.07. ALL IN FAVOR. MOTION CARRIED.
MOVED BY GRIFFITH SECONDED BY TOOMBS TO APPROVE THE USE OF THE CAPITAL IMPROVENT FUNDS FOR THE MATCH TO THE LWCF GRANT FOR THE REST AREA PROJECT.ALL IN FAVOR. MOTION CARRIED.
Claims: American Welding & Gas $35.88
Kirk Electric
$127.50
McCleary Dist
$1,707.71
NEW $10,568.93
Pitney Bowes
$500.00
RDO $364.51
Roundup Record
$169.40
Utilities Under
ground $20.02
Mayor thanked Lance for being the city attorney. This was his last meeting.
Public Comment: Long would like the councils blessing to email the MDT on planning road projects to include highway 87 improvements. The council has no issue with that.
Bruce made a comment that the county need to mow the fema properties. Fisher said it’s in the fema agreement for them to mow they just have not been getting it done.
Moved by Liggett seconded by Griffith to adjourn the meeting. Motion carried.
The meeting adjourned at 8:15 p.m.
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