Roundup Record Tribune & Winnett Times -

Commissioners March 15, 2024 minutes

The meeting was called to order at 8:30 by Commissioner Turley. Commissioner Goffena was present. Commissioner Pancratz came in at 8:45.

Pledge of Allegiance.

Commissioner Turley made the motion to approve the agenda after adding, Signing the Contract for Professional Services from Theresa Doumitt, signing the FY 2024 EMPG Annual Time Certification Form and Assurances certification for DES Director Justin Russel and DES Coordinator Darren Rook, signing the WWC Work Order #8 for the Wier Building Structural Assessment and the Amended #2 for Professional Services Contract for Floodplain Administration for Courtney Long. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the minutes from the March 8, 2024 meeting as written. Commissioner Turley seconded the motion. Motion carried.

Public Comment:

Theresa Doumitt was present.

Ms. Doumitt wanted the Commissioners to know that there are some Roundup Community Partner volunteers that are going to be putting some finishing touches on the Welcome Center this weekend.

End of public comment.

Commissioner Pancratz made the motion to table and remove the signing of the buy/sell agreement for the Wier Building from the agenda, until after the Brownsfield refresh and the County can get a cost estimate. This should take approximately 6 to 8 weeks. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign Certificate of Survey 2024-6 in Section 7, Township 7 North, Range 26 East, submitted by Lorena Evans. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to sign the Participation and Affiliation Agreement with MACo for the County. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the County Life Insurance and AD&D Benefit Elections with MACo. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to sign the Contribution and Eligibility Form from MACo for the County Medical Plans for County Employees effect July 1, 2024. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the 2024 Renewal Rates for County Employees Medical Plans. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to sign the Contract for Professional Services for Theresa Doumitt. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the FY 2024 EMPG Annual Time Certification Form and Assurances Certification for DES Director Justin Russel and DES Coordinator Darren Rook. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to sign the WWC Work Order #8 for the Wier Building Structural Assessment. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the Amended #2 for Professional Services Contract for Floodplain Administration for Courtney Long. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Goffena attended the LEPC meeting on Tuesday March 12, 2024.

All Commissioners attended the FEMA meeting on Tuesday March 12, 2024.

Commissioner Turley attended the Hospital Board meeting on Thursday March 14, 2024. Minutes were taken by Commissioner Turley.

Of major discussion was the detailed effort that an engineering firm with the association of Billing Clinic made with RMH regarding the functional layout, building safety, and reliability of components of the hospital. Mr. Goplen and Kolstad with the firm associated with this process provided an excellent report of their findings with multiple possibilities to upgrade the hospital. The choices provide by Golpen and Kolstad will be decided by the RMH Association Board. It was noted that current RMH Administrator Rick Schroeder has continued to improve hospital staff working environment concentrating on safety and moral. Accounting noted that RMH cash on hand is 100 days plus, which is great news signaling the financial stability of the hospital. It was noted during this meeting that Musselshell County / Roundup may double in population during the next 20 years. Elderly care may become more prevalent with the aging population and local attraction to retirees.

Commissioner Turley and Commissioner Goffena attended the Homeland Security meeting on Thursday March 14, 2024.

The Commissioners attended the Central Montana Regional Water Authority meeting Thursday March 14, 2024 in Melstone.

All Commissioner did claims on Wednesday March 13, 2024. Claims = $110,095.51.

County Agent Solf met with the Commissioners on Wednesday March 13, 2024. Ms. Solf submitted her resignation to the Commissioners. There will be a meeting April 2, 2024 at 10:30 with Tracy Mosley to discuss the process of hiring a new Agent. If there are any questions regarding the fairgrounds use, before they hire, questions will be directed to the Clerk & Recorders Office. There will be a Fair Board meeting on Tuesday March 19, 2024.

DES Director Russell and Coordinator Rook gave their weekly report to the Commissioners. The new Floodplain Administrator Courtney Long was also present to introduce herself and submit the signed Administration Contract for Professional Services. Mr. Russell and Mr. Rook were present at the Homeland Security meeting on Thursday March 14, 2024. They will be moving forward with getting the 4 new trucks from DOD surplus.

Treasurer Hetrick met with the Commissioners to give them the February Reconciliation Report.

Violet Flaming and Scott Kinch met with the Commissioners regarding renewing her lease for FEMA lots. They would like to do it for 5 Years instead of a yearly lease with the option to terminate at their discretion. The commissioners will update the Lease and have for signature Friday March 22, 2024.

There being no further business, Commissioner Pancratz made the motion to adjourn. Commissioner Goffena seconded the motion. Motion carried.

Commissioners March 29, 2024 Minutes

The meeting was called to order by Commissioner Turley. Commissioner Pancratz and Commissioner Goffena were present.

Sherri Flanscha was present.

Pledge of Allegiance.

Commissioner Goffena made the motion to approve the agenda for the day as is. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to approve the minutes from the March 15 and 22 meetings after fixing some misspellings of names. Commissioner Goffena seconded the motion as amended. Motion carried.

Commissioner Pancratz attended the MACRS (Montana Association of County Road Scholars) conference in Great Falls, March 25 – 27th 2024. Commissioner Pancratz wanted to mention that Road and Bridge Supervisor Stockert has brought in over 23 million dollars in grants for the County roads and bridges and there are more being worked on. Mr. Stockert is a real asset to MusMusselshell County.

Theresa Doumitt joined the meeting. Public comment:

Sherri Flanscha asked about the Arena building? They Commissioner told her they are getting reports from Tetra Tech to move forward with the abatement.

Theresa Doumitt met with the Commissioners to remind them about the C PACE (Commercial Property Assessed Capital Enhancement) paper work and Resolution that needs done. Also Ms. Doumitt would like to invite the Commissioners to the City Meeting on April 16, 2024 at 7:00.

End of public comment.

Commissioner Pancratz made the motion to sign Certificate of Survey 2024-9, for Tract M and amending COS 2001-5 situated in Section 32, Township 8 North, Range 28 East submitted by Winston and Rickie Bascom. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the Proposal for the Asbestos Inspection for the Wier building and Master Services Agreement submitted by Tetra Tech. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Pancratz made the motion to sign the Proposal for the Asbestos Final Visual Inspection and Clearance Air Monitoring for the Arena Café Building submitted by Tetra Tech. Commissioner Goffena seconded the motion. Motion carried.

Commissioner Goffena made the motion to sign the Service Provider Designation Form for the Department of Public Health and Human Servies for Alcohol Tax Dollars. Commissioner Pancratz seconded the motion. Motion carried.

Commissioner Turley and Commissioner Goffena did claims on Wednesday March 27, 2024.

Claims = $58,327.15

Election Administrator Tomassi met with the Commissioners regarding Election Judge Training.

DES Director Russell and Coordinator Rook gave their weekly report to the Commissioners. Also present were Bridget Mitchel and Kristin Smith from Headwater Economics a nonprofit organization out of Bozeman. They provide no cost technical assistance to help the community be more flood resilient. They will be sending a Memorandum of Understanding (MOU) to be signed by the County and Headwaters.

DES Director Russell reported that the RAS truck is broke down and they are trying to get it repaired. There were 2 new addresses this week. The F.E.M.A. buyout is moving along. They have found a UTV trailer they will be purchasing.

John Husar and son John, with Ponderosa Power met with the Commissioners regarding a tax abatement for the wind farm that is going up North of Roundup. The Commissioner will receive the documents and then have public meeting regarding the tax abatement. Mr. Husar will meet with the Commissioners again April 5, 2024 at 9:00.

Barb Wacker and Jaley Hitchcock visited with the Commissioners regarding Allen Road.

Steve Charter visited with the Commissioners to talk about the Federal Coal Impact Statement from the Office of Surface Mining and the Signal Peak to Yellowstone County Tax Abatement for manufactured equipment.

Bryan Adolph visited with the Commissioners regarding the proposed purchase of the Wier Building by the County. Mr. Adolph does not think it is a good idea for the County to purchase a building in the City. Also discussed was the drain on the road in front of the hospital.

County Comm., Road Supervisor, Road Secretary

04/01/2024

Minutes done by Road Secretary Newman

We have extended Andy Adolph’s probation period another six Months. We had previously discussed extending the Road Department probation period to one year with the Commissioners to give a new employee time to learn how to run different equipment and how to tend to many different road maintenance conditions. The commissioners gave us the go-ahead and decided to change all new County employees’ probation period to one year. They are in the process of going through the policy manual and will update it.

The Road Department hauled 1,836 yards of gravel to Keggy Coulee and Mosby Road. We are still waiting to install a concrete culvert on Keggy Coulee, as the area was too wet before.

We have started to haul gravel out to North Gage Road hill, which is about 1 mile.

Tom and Ryan went to MACRS last week. DEQ had lots of updates that Tom learned about.

Road report: Mike Turley let us know about some culverts out Fischel Creek that needed to be cleaned and fixed. Tom went out after the meeting, cleaned them, and put a post at the damaged culvert to keep people from driving too far over and driving on it until we could fix it. Tom is trying to figure out when to start the Hawk Creek Road project. As of right now, the Road Department is trying to get going with spring projects for road maintenance. Mike Turley also asked about Musselshell Streets getting bladed. Tom expressed his concern about time and the fact that the water main valves are not identified. There was a sinkhole out on Queens Point. Greg went out on Saturday to fix it.

End of meeting.